Advanced Event Management

Advanced Event Management

📅 Advanced Event Management: Calendars & Categories

Creating an event is just the first step. To ensure your school’s calendar stays organized and easy for parents to navigate, use these advanced features.

1. Connecting Events to Categories

Events are most effective when they are categorized.
In the Event Editor, you can assign "Tags" or "Categories" to your event.

  • Why it matters: Parents can filter the public calendar to show only "Athletics," "Fine Arts," or "PTA" events.

  • Best Practice: Always assign at least one category to an event so it doesn't get lost in a cluttered "General" view.

2. Managing Recurring Events

If you have a meeting that happens every Tuesday, don't create 30 separate events.

  • The Duplicate Tool: Use the Duplicate function within the Event Manager to copy an existing event's details.

  • The Difference: Once duplicated, you only need to change the Start and End Dates for the new occurrence.

3. Events vs. "All Day" Logic

Choosing between a specific time and an "All Day" setting changes how the event appears:

  • Time-Specific: Best for parent-teacher conferences or games (e.g., 4:00 PM – 6:00 PM).

  • All Day: Best for holidays, deadlines, or spirit days (e.g., "Pajama Day" or "No School").

    • Note: Checking the All Day Event box removes the need for time-bound selection.

4. Direct Linking to Calendar Views

You can link directly to a filtered view of your calendar in your Navigation menu.

  • Pro-Tip: Instead of sending a parent to the "Main Calendar," grab the URL for the filtered "Athletics" view and add it as a Custom Link in your Navigation.

✅ Event Completion Checklist

Before you hit Publish, ask yourself:

  • [ ] Did I include a location or room number in the Main Content?

  • [ ] Is the Privacy Level set correctly (Public vs. Staff)?

  • [ ] Did I set an Expiry Date if I want the event to disappear after it ends?

  • [ ] Did I Preview the event using the eye icon to check for typos?

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