Uploading and Managing Images

Uploading and Managing Images

The Image Gallery: Uploading & Managing Visuals

Think of the Images section in Content Manager as your district’s personal art gallery. This is the central hub that powers the visuals across your entire website.

  • Upload Once, Use Everywhere: As a district, you can upload a standard set of images (like a district logo or mission statement graphic) once and then share them across all school sites.

  • School-Level Control: Individual schools can also upload their own unique photos. Depending on your permissions, you can choose exactly which sites have access to each image.

Understanding "Hard-Coded" Images

Uploading an image doesn't always mean it will instantly appear on your homepage.

  • Most Images: These stay in your gallery until you "pick" them to appear on a Page or a News item.

  • Hard-Coded Images: Some images, like your School Logo, are automatically pulled onto your site by our code. For these to work, the file name must be exact (for example: logo.png). If you upload a new file with that same name, it will automatically update your site's logo!

How to Upload a New Image

Follow these steps to add fresh visuals to your collection:

1. Enter the Image Manager

Log in to Content Manager and select Images from the left-hand sidebar.

2. Start the Upload

Click the blue Upload Image button to get started.


3. Select and Name Your File

Choose your image.

Important: If you are replacing a hard-coded image (like a logo), make sure your new file name matches the original exactly!

4. Organize with Folders & Tags

  • Folders: Choose which folder you want this image to live in to keep your gallery tidy.

  • Tags & Keywords: Add a few descriptive tags or keywords. This makes it much easier to find the image later when you’re building a page!

5. Set Your Permissions

  • Sites: Select which school sites should have access to this image.

  • Privacy Level: Choose whether this is Public (viewable by everyone) or Staff (requires a login).

6. Schedule (Optional)

Planning a holiday theme? You can add a Publish and Expiry date to determine exactly when the image should be available for use.

Ready to go!

Once you hit upload, your image is safely stored in your database, ready to be added to your next page, news story, or alert.


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